How to Use Willow Transcript History in Your Voice Profile
What Willow stores locally, how to collect useful transcript text, and how to clean it before sharing it with Voiceport.
Last reviewed: May 9, 2026. App menus and labels can change, so check the current app before publishing screenshots.
Willow transcript history can be strong Voice Profile material because it captures the way you speak before you turn it into finished writing. That rougher language is useful. It shows your default sentence length, the words you reach for, the way you explain ideas, and the kinds of edits your final writing may hide.
Do not upload a raw transcript history without review. Dictation history can include personal names, client context, private reminders, medical details, account information, and unfinished thoughts. The useful part for Voiceport is your language pattern, not the private facts inside it.
Fast Path
Open Willow’s Local Transcript History, collect representative transcripts, paste them into a plain text or Markdown file, remove sensitive details, then upload or paste the cleaned text into Voiceport.
Use a curated sample. Voiceport does not need every transcript you have ever dictated.
What Willow Stores
Willow’s public privacy documentation says transcript history is stored on your device for viewing and re-transcription. It also says local transcripts do not sync across devices. Source: How Willow Protects Your Data and Privacy.
Willow’s troubleshooting documentation refers to Local Transcript History as the place to recover a recent failed or unfinished dictation, and says users can retry transcription from there. Source: Dictation Quality or Transcription Failure Problem.
That local-first design matters for Voiceport. If your useful dictation happened on your laptop, check Willow on that laptop. If it happened on your phone, check the phone.
Step-by-Step
1. Open Local Transcript History
Open Willow and find Local Transcript History. If you use Willow on more than one device, start with the device where you dictated the most useful writing-like material.
Screenshot placeholder: Willow Local Transcript History view.
2. Pick Voice-Rich Entries
Look for transcripts where you sound like yourself. Useful entries might include a dictated email, a quick memo, a draft social post, a planning note, a customer reply, or an explanation of a decision. Very short commands and failed transcripts usually add less value.
3. Copy the Transcript Text
Use the copy option available in your current Willow app version. If Willow does not show a bulk export option in your version, copy selected entries manually. Manual collection is a reasonable tradeoff because you should review sensitive content anyway.
Screenshot placeholder: Transcript entry action menu with copy or retry controls.
4. Create a Clean Source File
Paste the selected transcript text into a plain text or Markdown file. Keep light headings if they help separate contexts, but avoid over-editing the voice out of the sample.
# Willow samples for Voiceport
## Work reply
...
## Personal note
...
## Longer explanation
...5. Redact Private Details
Search the file for people, companies, addresses, phone numbers, emails, project names, payment details, health information, legal matters, and anything else you would not want analyzed. Replace those details with neutral placeholders while keeping the sentence intact.
For example, change “Send the final deck to Maria at ExampleCo by Friday” to “Send the final deck to [person] at [company] by Friday.” The sentence still shows how you write, but the private details are gone.
What Helps voice.md Most
A strong voice.md file needs patterns, not trivia. Include transcript samples that show:
- How you open and close messages.
- How formal or casual you sound by default.
- How you explain tradeoffs.
- Words and phrases you repeat naturally.
- How you soften direct feedback.
- How you dictate before polishing.
It is fine if the text is imperfect. Natural dictated language can reveal cadence and phrasing that polished writing hides.
Troubleshooting
If the transcript you need is missing, check the device where you dictated it. Willow’s help docs say local transcripts do not sync across devices.
If a dictation failed, Willow’s troubleshooting guide says to open Local Transcript History and try Retry transcription on the unfinished dictation.
If transcript history is sparse, dictate a few fresh samples intentionally. Explain a project, draft a message, summarize your week, and talk through a decision. Then review and clean those transcripts before using them in Voiceport.
If you are using a shared or managed device, do not assume transcript history is private enough for raw upload. Create a smaller reviewed sample instead.
Before You Upload to Voiceport
Read the cleaned file once from top to bottom. Remove any material that would bother you if it appeared in a support ticket, server log, or generated output. Keep the parts that sound like you.
The best Willow sample is not the largest archive. It is the smallest set of real transcripts that shows how you write, think, explain, reply, and revise.
Sources
Willow Voice help: How Willow Protects Your Data and Privacy
Willow Voice help: Dictation Quality or Transcription Failure Problem